5S Audit: Sample Questions for Checklists

Five steps, one system: 5S is a must for any worksite to organize and optimize its operations. It reduces daily inefficiencies, improves workplace safety, and minimizes time, movement, and resource waste. Over time, though, a 5S audit must come into play to prevent standards from going wayward.

The question then is, how can one conduct these audits effectively? Here, a digital tool like Tervene becomes invaluable to offer a streamlined, tech-driven approach and conduct thorough audits.

Why Conduct a 5S Audit?

The idea is to consistently review processes to ensure the 5S method is followed correctly. This way, we keep our work environment up to par and fully benefit from the 5S approach.

How Often Should We Do 5S Audits?

Here’s the rundown:

An initial audit is vital once you’ve got your 5S area up and running. This preliminary step helps you see how well everyone’s sticking to the plan.

It’s wise to schedule regular audits, like weekly or monthly, to ensure our teams keep up with the established 5S standards.

As a rule of thumb, run an audit if there are significant shifts in the workplace, like new processes, equipment, or workstations. This update checks how well these recent changes fit the 5S principles.

5S audits are ideal prep steps for standard inspections or quality reviews. They help make sure everything’s up to the mark.

Checklists: Cornerstones of Successful 5S Audits

When it comes to 5S audits, checklists are fundamental. They guide you through the process to ensure that every little detail is covered for optimal workspace organization. It’s a practical approach to keep everything running smoothly and significantly supports your team’s well-being. It’s all about staying organized and efficient – a simple yet effective strategy.

5S audit checklists assess the implementation and conformity of the overarching methodology: Sort, Set in Order, Shine, Standardize, and Sustain

Here are some sample questions for your 5S checklists:

The first pillar of the 5S project involves identifying excessive elements and creating an ergonomic work environment. Among the questions that may arise, here are a few:

This second step aims to intuitively organize the workspace to minimize movements and quickly provide access to the most frequently used objects and machines.

Several questions are, therefore, relevant in the context of a 5S audit:

Once you complete the storage analysis, you need to inspect cleanliness. If you have implemented the 5S methodology well, all these questions should receive affirmative answers.

The 5S audit also allows for verifying that the standardization is not failing. It is possible to ask:

Follow-up is crucial to ensure that the 5S processes are respected. Several questions have their place in an audit to carry out this analysis effectively:

Indeed, one can customize the set of questions for 5S audits to align with each factory’s specific processes and needs.

Tervene offers comprehensive solutions for 5S audits.

5S Audits with Tervene

While using a paper-based 5S checklist for audits is possible, this method can lead to variable results depending on the auditor and risks of lost information.  On the other hand, digital tools prove to be much more efficient and comprehensive.

Among the benefits of an app like Tervene, we can highlight: 

5S audits ensure maximum compliance with the standards set during 5S projects. They rely on various forms and indicators to continuously improve practices in the factory. While paper-based inspections have been popular for a long time, apps now show many advantages. For saving time, not missing any flaws, and centralizing data, Tervene indeed stands out as a strong ally. Ask for your demo.