Leader Standard Work involves creating a standard set of tasks and activities that a manager should perform on a daily, weekly, or monthly basis. We’ll explore Leader Standard Work (LSW) in detail, discussing the benefits of implementing an LSW calendar, providing examples of tasks that should be included, and offering template ideas.
Table of Contents:
Implementing a Leader Standard Work Calendar (Steps-by-Steps)
Daily, Weekly and Monthly Task Ideas for Your Leader Standard Work Program
Leader Standard Work Templates
A Day in the Life of a Successful Leader
A Weekly Example of Leader Standard Work
How a Management Calendar Can Help Supervisors and Managers?
Supporting a Leader Standard Work Program with Tervene
Implementing a Leader Standard Work Program in Your Organization
By following these steps, you can standardize supervisors’ and managers’ routine in their calendars, ensuring that all key tasks and activities are performed regularly and according to a set schedule.
Here are the steps to standardize the supervisor and manager routine in a calendar:
- Identify the key tasks and activities
Start by identifying the key tasks and activities that need to be performed by supervisors and managers. This can be done by reviewing job descriptions, standard operating procedures, and other relevant documentation.
- Group the tasks and management activities
Group the tasks and activities into daily, weekly, and monthly categories. This will help to ensure that all key activities are performed regularly and according to a set schedule.
- Determine the timing and frequency of each task
Determine the timing and frequency of each task and activity, based on its importance and the amount of time required to complete it. For example, daily tasks may need to be performed at the beginning or end of each shift, while weekly or monthly tasks may be scheduled on specific days or weeks.
- Create a calendar
Create a calendar that outlines the routine for supervisors and managers, including the timing and frequency of each task and activity. This can be done using a physical calendar or a digital calendar tool.
- Communicate the routine
Communicate the routine to supervisors, managers, and other relevant stakeholders. For example, communicate Gemba Walk, safety check and audit schedules and meeting schedules to team members.
- Monitor and adjust the routine
Monitor the effectiveness of the routine and make adjustments as necessary. This may involve adding or removing tasks, changing the timing or frequency of tasks, or making other modifications based on feedback or changes in the manufacturing environment.
- Train and coach new supervisors and managers
Train new supervisors and managers on the standardized routine, ensuring that they are aware of their responsibilities and the timing of key activities.
Task ideas for your Leader Standard Work Program
Defining tasks for a manager’s routine can be challenging, as it requires a balance of operational responsibilities and leadership duties. Here’s a list of ideas to help managers establish an effective leader standard work routine in a manufacturing plant.
- Gemba Walks
- Shop Floor Tour
- Waste Tour
- Kickoff Flour Tour
- Safety Inspections
- Monthly EHS Audit
- Quality Assurance Inspection
- 5S Process Checklist
- Behavior-based Safety Audit
- Fire Hazard and Emergency Audit
- Layered-Process Audit (LPA)
- Setup Procedure Audit
- LOTO Process Audit
- Preventive maintenance inspection
- Respond to emails and voicemails from staff, customers, and suppliers
- Check the progress of ongoing projects and adjust schedules
- Review daily attendance
- Daily Huddles
- Production Meeting
- Daily Management Meeting (DMM)
- Weekly Plant Review
- Pre-shift meeting with the production team
- One-on-one meeting
- Shift Handover
- Quality Assurance Meeting
- QRQC Meeting
- Board Performance Meeting
- Preventive Maintenance Meeting
- Continuous Improvement Committee
- Health and Safety Committee
- Brainstorming sessions
- Coaching and training sessions
- Project Management
- Performance evaluations and feedback to staff
Daily Management Activities (Ideas)
- Review daily production reports and adjust plans as necessary.
- Hold a daily meeting with production supervisors to discuss any issues or concerns.
- Conduct safety inspections and ensure safety protocols are being followed.
- Monitor quality control processes and address any issues that arise.
Weekly Management Activities (Ideas)
- Hold weekly meetings with department heads to discuss progress, challenges, and areas for improvement.
- Review and analyze production data to identify trends and opportunities for improvement.
- Conduct training sessions for employees to improve their skills and knowledge.
- Meet with suppliers to discuss pricing and delivery schedules.
Monthly Management Activities (Ideas)
- Hold a monthly meeting with senior management to discuss the company’s performance.
- Review and update employee training programs.
- Analyze customer feedback and make improvements to products and services.
Leader Standard Work Template
A Day in the Life of a Successful Leader
What does a successful manager’s day look like in a manufacturing plant? Here’s an overview of what a typical day might entail, including key tasks and activities that can help to drive success and improve team performance.
| Time | Activity / Task |
|---|---|
| 7:00 am | Pre-shift meeting with the production team (5 min) |
| 7:30 am | Walk the manufacturing floor to observe operations (15 min) |
| 8:00 am | Hold a daily management meeting. Review daily production reports and adjust plans as necessary (30 min) |
| 9:00 am | Respond to emails and voicemails from staff, customers, and suppliers (1h) |
| 10:00 am | Conduct a safety inspection (30 min) |
| 11:00 am | Lunch break (1h) |
| 12:00 pm | Conduct performance evaluations and provide feedback to staff (45 min) |
| 1:00 pm | Check the progress of ongoing projects and adjust schedules as necessary (30 min) |
| 2:00 pm | Hold a meeting with quality and health and safety department heads to discuss progress, challenges, and areas for improvement (45 min) |
| 3:00 pm | Analyze production data to identify trends and opportunities for improvement (30 min) |
| 4:00 pm | Conduct an end-shift proactive Gemba Walk to identify any issues and deviations (15 min) |
| 4:30 pm | How a shift handover meetings with the next team (10 min) |
A Weekly Example of Leader Standard Work
Monday
- Review production data from the previous week
- Conduct a floor walk with a checklist and observe the production process
- Meet with team leads to discuss any issues or concerns
- Develop a plan for meeting production targets for the week
Tuesday
- Hold a weekly management meeting with departments heads
- Check equipment and machinery for potential sources of waste or inefficiency
- Respond to emails and voicemails from staff, customers, and suppliers
- Meet with team members to discuss opportunities for improvement
Wednesday
- Conduct a standard Gemba walk to identify potential waste and improvement opportunities.
- Review and update any continuous improvement initiatives that are currently underway
- Develop a plan for addressing any issues that have been identified during the week
Thursday
- Conduct a 5S audit checklist at the assembly line
- Check quality control results and address any issues that have been identified
- Check on inventory levels and coordinate with procurement to ensure adequate stock.
- Walk the manufacturing floor to ensure proper shutdown procedures are followed
Friday
- Conduct a health and safety inspection.
- Meet with suppliers to discuss pricing and delivery schedules.
- Meet with team leads to discuss progress toward meeting production targets
- Identify any areas where additional support or resources may be needed
- Review and update production targets for the next week
How a Management Calendar Can Help Supervisors and Managers
A standardized routine helps to ensure that supervisors and managers are held accountable for their tasks and activities. This promotes a culture of accountability and responsibility. This ensures that key tasks are performed regularly and according to a set schedule, reducing the risk of missing or overlooked important tasks.
A management calendar can help standardize a manager’s routine by providing a structured approach to organizing tasks and activities. For example, a calendar can be used to schedule recurring tasks such as Gemba walks, audits, inspections, and daily huddles.
The manager can assign tasks to a specific owner and add collaborators. The calendar allows the manager to set the time and frequency of each task, ensuring that they are completed on time and consistently. Using color coding can also improve visual management, allowing the manager to quickly identify tasks and their status.
Leader Standard Work and Daily Management with Tervene
Tervene is an all-in-one tool designed to help you optimize your Leader Standard Work program, making it easier than ever to manage and track your daily tasks and activities.
Activities can be scheduled in leaders agenda’s in the solution, thus allowing leaders to get a clear view on everything required from them during any given day, and enabling them to prioritize their work more effectively.
Take the first step towards digitalizing your Leader Standard Work program today!
